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Guidelines for Agriculture and Horticulture Summit 2019

Guidelines

Abstracts must be submitted via this website. Faxed or emailed abstracts will not be considered.

Please read the submission rules before submitting an abstract.

  1. The presenting author is required to ensure that all co-authors are aware of the content of the abstract before submission.
  2. The presenting author must be listed as the first author.
  3. Submitted abstracts should include non-published data.
  4. Abstracts previously presented will not be accepted.
  5. All abstracts should be submitted and presented in clear English with accurate grammar and spelling of a quality suitable for publication. If you need help, please arrange for the review of your abstract by a colleague who is a native English speaker, by a university specific publications office (or other similar facility) or by a copy editor, prior to submission.
  6. Please submit symbols as words.
  7. All abstracts accepted for presentation will be published on the Conference website prior to the Conference.
  8. You may submit more than 1 abstract. However, presenters that are accepted for oral presentation will be permitted to give only 1 oral presentation. Additional accepted abstracts will therefore be poster only.
  9. Please note the submitting author will receive all correspondence about the abstract so we advise that the submitting author details that are entered are the same details as those of the presenting author.
  10. Please ensure that if you are submitting an abstract to be considered for the Young Investigator Award that you upload all relevant supporting documents via the link you will receive in the confirmation e-mail you receive once you finally submit you’re abstract.
  11. Abstracts may not be edited/updated after final submission. You are welcome to bring an updated abstract onsite with you.

Oral Presenters:

As an oral presenter you can deliver your presentation live to an audience effectively and engage in fruitful discussions with the audience.  The registration fee package presents many benefits to oral presenters.

Guidelines for presentation
  1. Consider the sequence and relevancy of your slides. A current slide should build a path to next slide
  2.  Use graphs and charts to illustrate your prominent points. They will help the audience to clearly understand the content.
  3.  Make it simple. Too much fancy graphs and charts with huge data and numbers will confuse the audience. Don’t use flash, gif images, and fancy colors. The audience will only remember those effects, not your message. Make it simple!
  4.  Use the 6-6-6 rule: (maximum 6 words per bullet, maximum 6 bullets per slide, and maximum 6 text slides in a row). The fewest words with effective imagery will have the most powerful effect.
  5.  Use high-contrast, easy-to-read fonts that are common to most computers. Do not use ALL CAPS, italics, and other enhancements that clutter and distract. A good guideline is a minimum of 30-point font.
Things to do before the presentation at the conference to prevent technical delays/issues
  1. Ensure that you are available at least 30 minutes before the session starts on the days of the conference.
  2. All presentations must run on the Windows operating system – the Laptop and the Presentations MUST be submitted to the IT table 15 minutes in advance to ensure that the sessions run according to schedule without any delays.
  3. Bring an extra copy of your presentation to the conference on a USB media storage device. This copy is to be used as a backup if required at the IT table.
  4. Make sure the USB media storage device and presentation file is properly labeled with your name, presentation day, and time
  5. Ensure that you are available for at least one hour before the session
  6. Send your final presentation via mail to the organizing committee by the prescribed deadline
Poster Presenters
  1. As a poster presenter, you can deliver your presentation effectively to an audience in the form of a poster.
  2.  There is no formal oral presentation in a poster session, instead, each author is assigned a display area on which diagrams, graphics, data, pictures/photos, and a small amount of text are presented.
  3.  The poster should be self-explanatory, but the author should be available at certain times, such as refreshment breaks and during the time devoted to the poster session, to interact with viewers and answer questions.
  4.  Poster presenters could also derive a lot of benefits from registering for the conference.

General Guidelines for Poster Production

  1. How you should make the content of a poster? A good poster should answer following questions.
  2. Does the poster deliver a message?
  3. Is the information not enough or too much?
  4. Do the graphics express the information?
  5. Is the presentation original in its content or findings?
  6. Is the methodology mentioned?
  7. Are the aims and objectives mentioned?
  8. Are the conclusions/results presented?

Visual guideline for posters

  1. Make the layout and show it to your colleagues first.
  2. The heading of the poster should be visible and it should include the topic, the author’s name, and contact details.
  3. The letters should be visible, at least from approximately 2.5 meters.
  4. Use simple format and spatial layout with a good color combination.
  5. Use reader-friendly icons and symbols such as arrows, numbers and etc.
  6. Avoid abbreviations and jargons as much as possible.
  7. Highest clarity and visibility will attract more audience.

Poster Size

  1. Dimensions for the posters are 2*3 feet (Width 2 and Height 3). Please ensure that your poster does not exceed this size.

Poster Submission

  1. Please ensure that you handover the poster to the organizing committee at the registration table.

Poster viewing session and Evaluation

  1. A time slot will be allocated for the poster viewing in the conference program and please ensure that you stand by your poster(s) for discussions and questions during that session.
  2. Poster presenters are able to explain their material, answer questions, exchange contact information, and fully discuss the subject matter, as visitors examine the displays during the time allocated for poster presentation.
Virtual Presentation
  1. You have an option to register as a “virtual presenter” if you wish to have your paper published in the Conference Publication, but will not able to attend the conference.
  2.  The abstracts and papers of “virtual presenters” will be published in conference proceedings.
  3.  Papers of virtual presenters can be submitted to the peer-reviewed supporting Journals.
  4.  An author certificate, abstract book, and conference materials will be mailed after the conference to every virtual presenter.
  5.  Virtual presentations will be uploaded to the conference website. Please send your presentation in PPT or PDF format.
Special Benefits

We are pleased to inform you that all accepted abstracts will be published in the respective Conference Series Conferences Journals. Accepted abstracts will be included in the conference proceedings which are to be distributed at the conference.

Peer Review

All abstracts are subjected to peer review and are expected to meet the standards of academic/scientific excellence. Submissions will be considered by an expert panel if not, rejected right away by peer reviewers, whose identities will remain anonymous to the speakers.

Presentation Awards

Presentation Awards are presented to recognize individuals who have made outstanding contributions to the field and to encourage active involvement for the betterment of the field as a whole.

The award should motivate individuals to strive to realize their fullest potential which could, in turn, be beneficial to the field as a whole.  Epic works are not only a testament to the individual’s efforts, but they also have the potential to change the whole world as they can lead to the formulation of better policies and or a new mindset.

The marks given by the evaluation committee and the Conference Chair will be used to determine the recipients of these awards, and works with the highest marks shall be recommended for the following awards:

  1. The Best Oral Presentations Award
  2. The Best Student Presentation Award
  3. Session’s Best Presentation Award
  4. The Best Poster Presentations Award

Best Oral Presentation Award

This award will be given for the most outstanding presentation of the entire conference. It takes into consideration factors such as whether the presentation is impactful, and whether the speaker is inspiring and authoritative.

Best Student Presentation Award

The Best Student Paper Award will be given to a registered student who is judged to have presented the best student paper at the conference.  This award is based on the marks given by the evaluation committee to every student presentation, and Conference Chair’s own reading of the papers.  The Conference Chair and the evaluation committee makes the final determination on who receives this award.

Session’s Best Award

This award is given to the paper that has been judged to be the best in each session.  This is based on the marks given by the evaluation committee including each session chair, and two evaluation panel members for every presentation in a session.  The Session Chair decides which presentation will receive the Session’s Best Paper Award.

 Best Poster Presentation Award      

The conference organizing committee has appointed a committee headed by a chairman to evaluate poster sessions and identify the best poster presentation.  The Conference Chair and the evaluation committee decides which poster presentation will receive the Best Poster Presentation Award, based on the evaluation of the committee members.

Important Dates
Date of Conference
26th & 27th of August 2019
Abstract Submission Opens
10th February 2019
Registration Opens
10th February 2019
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